How To Get Started

In accordance with provincial government regulations, as of September 22, 2021, all visitors will need to be fully vaccinated (two doses plus 14 days) and provide their proof of vaccination along with photo ID in order to enter all Chatham-Kent indoor sport and recreational fitness facilities if hosting a special event within one of these buildings.

The following are the proof of vaccination requirements as noted in the provincial regulations documents and provincial guidance documents. At this time outdoor events are not required to provide a vaccination passport. 

Setting-Indoor premises of a facility used for sports and recreational fitness activities and special events within an indoor setting. 

  • All children under 12 years of age are exempt and youth under 18 years of age actively participating in an organized sport, including training, practices, games and competitions are exempt. Examples included below do not require proof of vaccination. 
    • sports leagues
    • organized pick-up sports
    • dance classes
    • martial arts
    • swimming classes
  • Youth under 18 years of age using a gym or other area with exercise equipment or weights - require proof of vaccination.*
  • Youth 12 (+) spectating, including at sporting events- require proof of vaccination.*
  • Adult (18+) patrons accessing the facility for any purpose, including parents or guardians of youth participating in an organized sport- require proof of vaccination.*

*unless patron qualifies for an exemption

Note: Proof of vaccination (or proof of being entitled to an exemption) is not required for workers or volunteers, including coaches and officials when attending to engage in organized sport. 

There are various policies and procedures an event organizer must follow in order to be approved to operate a special event on Municipal Property. Events on Municipal property that require a permit are public events, a private event with alcohol or permits to film. The management of events on a municipal property requires the coordinated efforts of Municipal staff from multiple departments facilitated by the Special Events Coordinator, ensuring the event operates safely and adheres to the applicable by-law, policies and procedures. 

Download the Special Events Application Form and the Special Events Manual for complete information.  For questions call the Special Events Coordinator at 519-360-1998.

Steps to Secure a Facility

  1. Call your local municipal centre at 519-360-1998 to tentatively book the location.
  2. Obtain or provide required certificates of insurance.
  3. Complete the special event application form and additional forms if necessary.

Submit your special event applications at least 8+ weeks prior to your event date. Municipal staff will process the application and return an approval permit, complete with any accompanying conditions, requirements and/or restrictions.

Failure to comply with the requirements set out in this guide and/or with any relevant policies and procedures may result in the refusal of an event permit, ticketing or closure of the event.