How To Get Started

There are various policies and procedures an event organizer must follow in order to be approved to operate a special event on Municipal Property. Events on Municipal property that require a permit are public events, private events with alcohol or permits to film. The management of events on a municipal property requires the coordinated efforts of Municipal staff from multiple departments facilitated by the Special Events Coordinator, ensuring the event operates safely and adheres to the applicable by-law, policies and procedures. 

Download the Special Events Application Form and the Special Events Manual for complete information.  For questions call the Special Events Coordinator at 519-360-1998.

Steps to Secure a Facility

  1. Call your local municipal centre at 519-360-1998 to tentatively book the location.
  2. Obtain or provide required certificates of insurance.
  3. Complete the special event application form and additional forms if necessary.

Submit your special event applications at least 8+ weeks prior to your event date. Municipal staff will process the application and return an approval permit, complete with any accompanying conditions, requirements and/or restrictions.

Failure to comply with the requirements set out in this guide and/or with any relevant policies and procedures may result in the refusal of an event permit, ticketing or closure of the event. 

Special Event Organizer Training and Information Nights

Municipal staff host training and information nights on the following dates will be offered for the upcoming 2023 special event season. 

The meeting will start promptly at 7:00 pm with an overview of the Special Event Application, Manuals and Policies. Printouts will be available.

  • December 7, 2022, from 7:00 to 9:00 pm
    Tilbury Arena Conference Room 
  • January 18, 2023, from 7:00 to 9:00 pm
    Ridgetown Arena Boardroom
  • February 8, 2023, from 7:00 to 9:00 pm
    Chatham Thames Campus Red Line Room
  • March 22, 2023, from 7:00 to 9:00 pm
    Dresden Arena Conference Room

How to Fill Out a Special Event Application - Video