Modernizing the Deputation Process

The Municipality of Chatham-Kent is pleased to announce changes to our deputation process, aimed at improving transparency, accountability, and accessibility for residents.

The deputation process is a vital part of informing Council’s decision-making process, where residents can present their views and concerns, on matters brought before them.

Moving forward, all deputations must be submitted to the Clerk’s Office ( by noon on the day of the council meeting at the Clerk’s Office (not 3:00 p.m. as previously required) in order to be added to the deputation list.

Deputations will continue to be presented in the Council Chambers during the Council meeting, by the individual writing it. If the individual cannot attend a council meeting to present their deputation in person, other options are:

  1. Submit the deputation in writing by noon and it will be emailed to Council for their review prior to the meeting; or
  2. A person can attend the Council meeting virtually to present their deputation.

Section 7.9 (f) of the Procedural By-law reads:

Deputations will be accepted in the following formats:

  1. In written format or video format to be emailed to Council at 12:00 pm (noon) on the day of the meeting but will not be read or shown during the meeting. The author’s name of the submission will be included in the minutes as deputations received; or
  2. In written format read by the person during the meeting by either attending in person or by electronic participation. The author’s name of the submission will be included in the minutes as deputations received.

These changes will enhance a resident’s ability to participate in the deputation process. We are committed to continually improving our processes and ensuring that residents have a voice in the decision-making process.

If you have any questions or concerns regarding the new deputation process, please contact us.

For more information contact:
Judy Smith
Director, Municipal Government, Municipal Clerk
Municipality of Chatham-Kent
Phone: 519-360-1998

Media Contact:
Amy Wilcox
Manager, Corporate Initiatives
Municipality of Chatham-Kent
519-360-1998 x 3055