Council Meeting - May 10, 2021

​Council Meeting - Electronic Agenda

Monday, May 10, 2021 6:00 pm

A live stream of the electronic Council Meeting will be available at:


Electronic Meeting

1. Call to Order

2. Disclosures of Pecuniary Interest (Direct or Indirect) for Closed Session Agenda Items and the General Nature There Of

3. Supplementary Closed Session Agenda Items

4. Recess to Closed Session – 4:00 pm - Councillor Carmen McGregor, Closed Session Chair

That Council moved into a Closed Session Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:

  • Proposed disposition of land by the municipality with regard to Offer to Purchase – PIN 00598 0063, Elizabeth St., Community of Dresden. Section 239(2)(c), Municipal Act, 2001.
  • Personal matters about identifiable individuals, including municipal or local board employees with regard to appointments to Infrastructure, Bridges, Culverts and Roads Innovation Committee. Section 239(2)(b), Municipal Act, 2001.
  • Personal matters an identifiable individual, including municipal or local board employees with regard to CAO Performance Review. Section 239(2)(b), Municipal Act, 2001.

5. Adjournment of Closed Session

Resumption of Electronic Open Council Meeting – 6:00 pm

As per By-law 113-2020 – An "Electronic Meeting" is defined as any regular or special meeting of Council that utilizes remote electronic access for the Members as per Bill 197, the COVID-19 Economic Recovery Act to allow for the continuation of remote Council, Committee, Board and Commission meetings outside of a declared provincial or municipal emergency.

6. Land Acknowledgement

7. Approval of Supplementary Agenda

8. Disclosures of Pecuniary Interest (Direct or Indirect) for Open Session Agenda Items and the General Nature There Of

9. Deputations – items on current agenda

As per By-law 113-2020: 3.10(g) - Unless otherwise approved by the Chair, an Electronic Meeting shall not permit public deputations, except by way of electronic submission received in advance of the meeting, which shall be submitted to the Municipal Clerk's office at ckclerk@chatham-kent.ca prior to 3:00 p.m. the day of the meeting, and shall be provided to members in advance of the meeting if possible. The Clerk shall verbally read out the written deputation at the beginning of the meeting;

10. Consent Agenda

As per By-law 113-2020: 3.10(h) - The agenda shall be modified to allow for all items on the agenda to be voted upon at once, except for Planning Act matters and any others as determined by the Clerk. The Clerk shall first ask if any Member wishes to have any item on the agenda voted upon separately in which instance that item shall be voted upon separately;

11. Council Meeting Minutes

(a) Council Meeting Minutes from its meeting held on April 12, 2021

(b) Council Meeting Minutes from its meeting held on April 19, 2021

12. Committee Reports

(a) Drainage Board Recommendations from its meeting held on March 16 and May 4, 2021

(b) Chatham-Kent Board of Health minutes from its meeting held on March 17, 2021

13. Information Reports & Routine Approvals

(a) Social Media Guidelines for Council Members

(b) Municipal Heritage Committee – 2020 Annual Report

(c) Digital Main Street Grant 2.0 Program Update

(d) Budget Methodology

(e) Parks and Sports Field Utilization - Lark Park 

(f) Rondeau Cottage Lots

14. Tender Awards

(a) Tender Award: T21-127 – Concrete Curb, Sidewalk and Driveway Repairs (Single Source)

(b) Tender Award: Contract T21-107 – 2021 Replacement Sidewalk and Concrete Repairs

(c) Tender Award: Contract T20-201 – Galbraith Street Reconstruction, Community of Chatham

(d) Award of RFP R21-185 – Insurance Brokerage Services

15. Community Development

(a) Supporting Growth – LivingCK: One of Canada's Best Communities (presentation by Audrey Ansell, Director, Community Attraction & Promotion)

(b) Planning for Large Scale Greenhouse Development

(c) Application for a Plan of Condominium with Exemption under Section 9(3) of the Condominium Act, PL202100064 – 1544951 Ontario Inc. c/o Robert Piroli, 550 Park Avenue West, Community of Chatham (City)

16. Infrastructure and Engineering Services

(a) Waste Connections of Canada Refuse and Recycling Collection Contract

(b) Amendment to Encroachment Agreement and By-law – Hartley Vidler Memorial Walkway, Erieau

(c) Motion by Councillor Latimer re Reduced Parking Rates for Access Open Minds

17. Finance, Budget, Information Technology & Transformation

(a) Tax Rates 2021

(b) Charity Rebate Program

(c) Xerox Print and Fax Services (this report was pulled from the agenda by administration)

(d) Appointment to INTELIGHT "Improved Community Insight" Workshop

18. Corporate Services

(a) Thames-Sydenham Region Source Protection Committee Appointment

(b) 2022 Municipal Election Voting Method

(c) Motion by Councillor Authier re Extension of Business Licence Expiry Dates

(d) Motion by Councillor B. McGregor re Diversity, Equity and Inclusion training for Council Members

19. Notices of Motion

(a) Presentation of new Notices of Motion

20. Closed Session Reports

21. Approval of Communication Items

(a) Approval of the May 10, 2021, Council Information Package

22. Non-Agenda Business

23. Reading of By-law

(a) First Reading

(b) Second Reading

i. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Burgess Drain Realignment, Community of Chatham Township – First and Second Reading Only

ii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Fenton Farms Drain, Community of Orford – First and Second Reading Only

iii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Ted Teetzel Drain & Branches, Community of Orford – First and Second Reading Only

iv. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Foxton Drain Guttridge Branch and Foxton Drain, Community of Raleigh – First and Second Reading Only

(c) Council to go into Committee, if Required, to Discuss By-law

(d) Resumption of Council

(e) Third and Final Reading

i. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Ousterhout Drain, Community of Howard – Third and Final Reading

ii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Vic Pyne Drain, Community of Howard – Third and Final Reading

iii. By-law to provide for drainage work in the Municipality of Chatham-Kent with regard to Urquhart Drain and Pump Works, Community of Dover – Third and Final Reading 

iv. Interim Control By-law under Section 38 of the Planning Act, R.S.O. 1990, c. P. 13, as amended

v. By-law to amend Encroachment By-law Number 112-2019

vi. By-law establishing Business Improvement Area Rates for Blenheim, Chatham, Dresden, Ridgetown, Tilbury, Wallaceburg and Wheatley for the 2021 taxation year

vii. By-law to provide for the adoption of Tax Rates for 2021 and to set certain payment installment dates and payment forms

viii. By-law to establish a charity rebate program pursuant to the Municipal Act, 2001.

ix.  By-law to authorize the use of optical scan vote tabulators for the purpose of counting votes in the municipal election and the use of internet voting as an alternative voting method for advance voting

x. By-law to confirm proceedings of the Council of The Corporation of the Municipality of Chatham-Kent at its meeting held on the 10th day of May, 2021

24. Resolution Council in Closed Session & Adjournment

That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, May 17, 2021 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.