Council Meeting - March 5, 2018

Council Meeting Agenda 
Monday, March ,5 2018 6:00 P.M. 
Council Chambers Civic Centre
315 King Street West 2nd Floor 
Chatham, Ontario 
N7L 5K8 


  1. Call to Order

  2. Disclosures of Pecuniary Interest (Direct or Indirect) for Closed Session Agenda Items and the General Nature There Of

  3. Supplementary Closed Session Agenda Items

  4. Recess to Closed Session – 4:45 p.m.

  5. Adjournment of Closed Session
    “That Chatham-Kent Council adjourn the Closed Session Meeting of March 5, 2018.”

    Resumption of Open Council Meeting – 6:00 p.m.

  6. Approval of Supplementary Agenda

  7. Disclosures of Pecuniary Interest (Direct or Indirect) for Open Session Agenda Items and the General Nature There Of

  8. Recognition
    (a) Recognition of Chatham-Kent Agricultural Award Winners
    (b) Union Gas Energy Efficiency Program – Presentation of Housing Services Rebate

  9. Deputations – items on current agenda -(requests must be received by 3:00 p.m.)

  10. Consent Agenda
    (a) Information Reports
    (i) Notice of Motion Regarding Arena Dressing Rooms
    (ii) National Local Immigration Partnership Learning Event
    (iii) Union Gas Efficiency Program Housing Services Rebate

    (b) Committee Reports
    (i) Drainage Board Recommendations from its meeting held on February 20, 2018

    (c) Council Meeting Minutes
    (i) Council Meeting minutes from its meeting held on January 29, 2018
    (ii) Council Meeting minutes from its meeting held on February 12, 2018

    Action  – Council to advise the Clerk of any items to be removed from the Consent Agenda and placed aside for consideration and debate separately.
    Motion  – That the items listed on the Consent Agenda be approved as presented and that action be taken as required (excluding any items placed aside).
    Action  – Items placed aside will now be discussed

  11. Notices of Motion
    (a) Presentation of new Notices of Motion

  12. Tender Awards (electronic voting)
    (a) Tender Award: Contract T18-154, Elgin Street Reconstruction, Community of Wallaceburg

  13. Corporate Services (electronic voting)
    (a) 2018 International Plowing Match & Rural Expo – Update #2: Estimated Municipal Costs

  14. Community Human Services (electronic voting)
    (a) 2018 Municipal Significant Events
    (b) Ontario Municipal Commuter Cycling Program Fund

  15. Chief Administrative Office (electronic voting)
    (a) Community Partnership Fund – 2018 Funding Recommendations

  16. Finance, Budget and Information Technology Services (electronic voting)
    (a) Renewal of the Microsoft Licensing Agreement

  17. Infrastructure and Engineering Services (electronic voting)
    (a) Motion by Councillor Faas re Road Upgrades to Syne Road, Seys Line and Island View Road
    (b) One Full-time Permanent Auto/Fire Technician

  18. Closed Session Reports (electronic voting)

  19. Approval of Communication Items
    (a) Approval of the March 5, 2018 Council Information Package

  20. Non Agenda Business

  21. Reading of By-law
    (a) First Reading
    (b) Second Reading
    i. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Kennedy Drain, Community of Chatham Township – First and Second Reading Only
    ii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Harrison Drain Realignment, Community of Howard – First and Second Reading Only
    iii. By-law to provide for drainage work in the Municipality of Chatham-Kent for the Gauthier Drain, Community of Dover – First and Second Reading Only
    (c) Council to go into Committee, if Required, to Discuss By-law
    (d) Resumption of Council
    (e) Third and Final Reading
    i. By-law to authorize the execution of an agreement with Her Majesty The Queen in Right of the Province of Ontario as represented by the Minister of Transportation for the Province of Ontario – Ontario Municipal Commuter Cycling Program 2017-2018
    ii. By-law to confirm proceedings of the Council of The Corporation of the Municipality of Chatham-Kent at its meeting held on the 5th day of March, 2018

  22. Resolution Council in Closed Session & Adjournment
That Chatham-Kent Council adjourn to its next Meeting to be held on Monday, March 19, 2018 and that Chatham-Kent Council authorize itself to meet in closed session on that day to discuss any matters permitted by The Municipal Act.