Certificates

Death certificates or certified copies of a death registration are provided for such purposes as:

  • settlement of estates

  • insurance

  • access to or termination of other government services (i.e., health card, pensions, voter's list)

  • genealogy searches

  • information from death registrations is also used for medical and health research, and for statistical purposes

How to Register a Death

To register a death, a family member or Funeral Director usually completes the Statement of Death with information about the deceased.

At the same time, the Physician or Coroner attending the death completes the Medical Certificate of Death, which contains the cause of death information. Both forms are mailed independently to the local Division Registrar of the registration division where the death occurred.

Out-of-Province Scenarios

If the death occurs in Ontario but the burial or other disposition is to take place outside of Ontario, the body cannot be removed until an Ontario burial permit is obtained.

If the death occurs outside of Ontario but the burial or other disposition is to take place in Ontario, a burial, transit or removal permit is required from the jurisdiction where the death occurred.

Request Forms

Request Forms for Death Certificates are available at:

  • the Civic Centre

  • Municipal Service Centres

  • Municipal Information Desks

  • any MPP Offices

Fees

  • Fee Type: Certificate

  • Description: Wallet size, basic information

  • Fee: $15.00 tax included


  • Fee Type: Long Form

  • Description: All registered information, including signatures

  • Fee: $22.00 tax included

Same-Day Service is available at designated provincial public counters for an additional fee of $15 per document. Some restrictions apply.

Payment can be made by cheque or money order, made payable to the Minister of Finance, or by VISA or Mastercard, or by cash or debit card if paying at designated Provincial counters.

How to Submit Request Forms

Completed Request Forms and Payments can be submitted using the methods listed below.

Mail:

Office of the Registrar General
P.O. Box 4600
189 Red River Road
Thunder Bay, ON, P7B 6L8

Fax:

  • 1-807-343-7459 (with credit card payments)

  • If request is urgent, call before faxing

Drop-off Submissions

Request forms can also be dropped off at designated Provincial counters closest to Chatham-Kent:

Windsor Land Registry Office
250 Windsor Ave
Windsor, ON, N9A 6V9
Phone: 519.971.9980

London Land Registry Office
80 Dundas St., 1st Floor
London, ON, N6A 2P3
Phone: 519.675.7612

For a list of the other seven designated Provincial Counters see Request Form. If you have questions, you can contact the Office of the Registrar at 1.800.461.2156 or 416.325.8305

How to Obtain Records

The Office of the Registrar General holds records for deaths that happened in Ontario during the past 70 years. To obtain older records (greater than 70 yrs), contact:

The Archives of Ontario
Attn: Vital Statistics Reference Archivist
77 Greenville Street
Toronto, ON, M7A 2R9

or call the Vital Statistics Hot Line at 416.327.1593

Who is qualified to ask for these Death Documents?

Anyone may request a death certificate.