Financial Analyst II (Collections)

(Permanent full-time)

Job # FS 10-3

CURRENT STATUS:

July 29, 2010:

Candidates have been selected and are being contacted.  Interviews are taking place August 5 and 6, 2010.

June 15, 2010:

As of 4:30 p.m. on Tuesday, June 15, 2010, we no longer will be accepting resumes for this posting.  The department is currently reviewing all resumes received.  This process can take up to two weeks or longer, depending on the number of applications. 

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NOTE: This position requires a Career Profile and resume (no cover letter is requested).  Please attach the Career Profile to the front of your resume.

Job Description:

The Municipality of Chatham-Kent has an opening for a permanent full time Financial Analyst II (Collections). This position is responsible for providing accounting and collection support; and administrative duties by preparing legal documents and assisting with Municipal tax registrations, Small Claims Court, Land Registry, Collection Agencies, Municipal Property Assessment Corporation and property dispositions.

Chatham-Kent, a great place to live:

Chatham-Kent is a blend of 23 communities, each with their own rich history and unique characteristics located in the heart of Southwestern Ontario. The majority of Chatham-Kent’s population at 74% resides in urban centres and the remaining live in rural communities. Chatham-Kent’s residents enjoy affordable homes in safe communities, a rich cultural heritage, active lifestyle, and access to all the amenities found in larger urban centres.  Our community offers a wide range of educational, recreational and employment opportunities.  Residents enjoy our many parks and picnic areas and have access to sporting and special interest activities. We have exciting events and festivities that celebrate our rich heritage. Indulge your taste buds in one of the many restaurants and enjoy a music or theatrical performance. Chatham-Kent has a growing number of cultural groups, including a thriving francophone community.  For more information, see the Chatham-Kent’s Welcome Newcomers web site at: http://portal.chatham-kent.ca/newcomers/Pages/Home.aspx

Responsibilities:

·         Administration, creation, tracking of payment plans as well as assisting in the monitoring of daily collection activities for approximately 6,000 accounts with the ability to solve routine problems and work independently

·         Maintenance of the files and databases for the tax sale and municipal owned properties

·         Maintenance, preparation, registration and circulation of electronic and manual tax sale documents as required by the Municipal Act

·         Preparation of court documents regarding collection agency, small claims court, garnishment, bankruptcy, seizure and sale documents

·         Assist with land registry and sheriff office searches within the Teranet network

·         Provide proficient support in preparation of reports evaluating the status of accounts

·         Research and assist Collections Officer with severance apportionment of taxes

·         Analyze and reconcile control accounts; make recommendations; and participate in the review, evaluation, development, and implementation of improved concepts for collection controls in compliance with legislation

·         Coordinate with various departments and residents to gather, analyze, and mediate disputes regarding internal/external inquiries and outstanding miscellaneous accounts

·         Ability to maintain composure when dealing with difficult, angry or upset customers

·         Assist with Ministry of Attorney General Provincial Offence procedures as required

·         Perform general office duties in a group/team environment that involves confidential  information

Qualifications:

·         Completion of a community college diploma program (preferably accounting), plus two to four years related experience

·         Collections and cash handling experience

·         Knowledge of Tax Sale Legislative requirements would be an asset

·         Understanding of financial controls and a sound working knowledge of accounting and financial reporting principles and procedures, as well as Provincial and Federal tax laws

·         Proficiency in Microsoft Office applications (Word, Excel, Access) regarding file management, maintenance and manipulation of computerized databases and spreadsheets

·         Establishing and maintaining good customer service relationships with both internal and external customers

·         Excellent written, oral, time management and problem solving skills required to manage the demands of multiple timeframes and deadlines

·         Ability to deal with irate/angry/upset customers both in person, on the phone and in writing

·         Because of the environment this position will be working in, the successful candidate will be required to furnish an original Police Information Search (criminal reference check) prior to commencement of employment

Compensation:

This permanent full-time position has an annual wage rate of $46,630 to $52,733 (based on grade 6 of the 2010 non-union compensation plan), plus benefits following the successful completion of a 90 day probationary period.

Applying:

Candidates interested in the above position are asked to submit a Career Profile and resume to the address below.  Please do not include a cover letter, or copies of transcripts, licenses, certificates, etc.

The Career Profile can be found below.  The Microsoft Word (.doc) version of the Career Profile may be saved on your computer.  Please complete the form and save before printing or emailing.  There is an Adobe version you can print and complete by hand. If you are unable to save or print either of the Career Profile versions, please visit:

o   A local library

o   A Chatham-Kent municipal centre

o   Or Chatham-Kent Employment Resource Centres (in Chatham at the Federal building, 1^st floor, 120 Wellington Street or in Wallaceburg at the Municipal Centre, 2^nd floor, 786 Dufferin Ave) 

CAREER PROFILE:
FAIICollectionsCAREERPROFILEMay2010.doc
FAIICollectionsCAREERPROFILEMay2010.pdf
 

Your resume should give detailed information for each 'yes' answer in your Career Profile, as well as where you gained the experience.  Your resume should list each employer, the job titles under each employer, with a summary of the job duties/skills/experiences you gained in each position compared to the responsibilities and qualifications listed in the job ad.

If submitting electronically, please include the municipal job title and municipal job number in your subject line, and include your name and phone number in the body of your e-mail.  If submitting a Career Profile application form and resume via e-mail, please submit your documents in a MS Word (.doc or docx) or Adobe (.pdf) attachment.  Please do not paste the application form into your email. 

Applications must be received before 4:30 p.m., Tuesday, June 15, 2010:

Municipality of Chatham-Kent

315 King Street West

P.O. Box 640

Chatham ON  N7M 5K8

Attn. Cathy J. E. Hoffman, MPA, CHRP, CMMIII

Director, Human Resources & Organizational Development

Fax:  519.436.3237

Email address: Ckresume@chatham-kent.ca

Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.